Job description

Crowe Soberman LLP is more than one of Canada’s premier independent chartered professional accounting firms. We are a group of passionate people, delivering meaningful results to our clients. We are looking for a motivated, self-starter to join our Taxation team. The Administrative Assistant plays an integral role in providing a broad range of administrative tasks to support the Partner(s), and Tax team. The ideal candidate will thrive in a fast-paced environment and have a strong attention to detail.

Principal Duties and Responsibilities

  • Providing senior level administrative support to administrative team and tax group;
  • Creating Caseware files for new clients, roll forwards, drafting engagement letters and enclosure letters;
  • Preparing T4, T5, and NIL returns;
  • Print / assemble tax packages and process e-returns;
  • Quality review (accuracy, completeness, appearance) of outgoing correspondence;
  • Ensure complete confidentiality when dealing with sensitive documents and issues;
  • Ability to prepare and follow up with work in progress and full cycle of invoicing;
  • Prepare and submit forms to the Canada Revenue Agency;
  • Maintenance of client database (Dynamics365);
  • Filing (maintain current database for active and off-site files);
  • Setting up, transmitting, and obtaining information from the client portal and filing accordingly;
  • Faxing, emailing and scanning documents to clients, etc. (as required);
  • Liaise with internal departments in a professional manner;
  • Other administrative duties as assigned.

Other Responsibilities

  • Back-up and assisting administrative assistant team with day-to-day support and backlog
  • Back-up maintaining partner’s tracking sheet;
  • Organize and coordinate internal & external meetings, etc.;
  • Organize client gift baskets, birthday cards and other client relations initiatives, working with marketing as required;
  • Perform mail-merge, work with Word and PowerPoint templates;
  • Coordinate travel arrangements;
  • Maintain up-to-date contact information and directories;
  • Assist and coordinate with the Partner or Senior Manager on various client-related projects;
  • Assist with client meeting presentations as required

Qualifications

  • Must have experience dealing with top level executives;
  • Excellent verbal and written communication skills;
  • Highly effective organizational skills and detail-oriented;
  • Self-motivated with strong prioritizing and follow-up skills;
  • Ability to cope in a deadline-driven environment;
  • Proven editing and proof-reading skills;
  • High energy and enthusiasm;
  • Ability to work independently and as part of a team with input from many stakeholders; and
  • Available to work moderate overtime.

Education and/or Experience

  • University Degree or College Diploma
  • Minimum 1 year administrative experience working with executives
  • Must be able to work with numbers
  • Ability to understand basic accounting
  • Experience working in a professional office environment
  • Strong knowledge of Caseware/Caseview
  • MS Office Applications

Key Competencies

  • Highly organized
  • Adaptable
  • Team player
  • Positive attitude and flexible
  • Problem solver
  • Strong interpersonal skills
  • Strong written and oral communication
  • Client service oriented
  • Strong ethics and good judgment
  • Takes initiative

This is a remote or hybrid position - you are welcome to work from where you work best! We offer a competitive compensation package and a convenient work location that is accessible by public transit for this permanent position.

Crowe Soberman LLP is an equal opportunity employer. We encourage applications from women, Aboriginal peoples, and visible minority group members. Accommodation will be provided in all parts of the hiring process, please advise us in advance. We welcome applications from individuals with disabilities and will accommodate such disabilities at all times during the recruiting process. We thank all applicants who apply, however, only those selected for an interview will be contacted.

Job Type: Permanent

Salary: $50,000.00-$65,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program
  • Work from home

Schedule:

  • Monday to Friday

Experience:

  • working with executives: 1 year (required)

Work Location: Hybrid remote in TORONTO, ON



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Job Administrative Assistant in Toronto

Crowe Soberman LLP/Crowe Soberman Inc.

Toronto