Administrative Assistant

Toronto
Job description

Overview

Do you enjoy working collaboratively in a positive team environment? Are you someone energetic and a motivated administrative professional?

We are seeking a part-time Administrative Assistant who will report to the Office Manager. The role will be an integral part of the administrative team responsible for providing on-site administrative support to a 50 plus-person team in our Toronto office.

Responsibilities

We are seeking an Administrative Assistant who will:

  • Provide direct administrative and office management support to team members (including Partners, Creative Directors, Project Directors, and Managers).
  • Receive and screen inbound telephone calls.
  • Address general inquiries via phone, email, and in-person.
  • Refer and/or redirect calls, emails, or visitors as required.
  • Act as on-site contact person.
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
  • Receive, review, and distribute priority correspondence as required.
  • Maintain and monitor office supply inventory levels and place orders as required.
  • Ensure all supplies are appropriately and safely stocked in the office.
  • Maintain the office in a tidy and presentable manner.
  • Support event planners for internal and external events, including coordination of catering arrangements.
  • Manage office petty cash and basic bookkeeping functions.
  • Maintain office contact database.
  • Troubleshoot and/or escalate office administration issues.

Qualifications

  • Bachelor’s degree or college diploma in business administration or related discipline.
  • Preference will be given to candidates with relevant experience supporting an administrative team.
  • Professional and ethical in the management of confidential information.
  • Ability to manage multiple priorities in a fast-paced and dynamic environment.
  • Excellent interpersonal and communications skills.
  • Proficiency in Microsoft Office and Google Sheets.
  • Positive and enthusiastic team player.
  • Ability to work independently and follow-through.
  • Strong organizational, time management and problem-solving skills.

About Entro

Entro is an international place-branding and experience design firm with offices in Toronto, Calgary, Vancouver, New York, and Sydney. At Entro, we value diversity of perspectives. Our multidisciplinary approach gives us an incredible appreciation for architecture, planning, and how graphic communications can connect people to place. Entro’s 80 plus-person team includes backgrounds in graphic and industrial design, fine arts, neuroscience, architecture, project management, engineering, and media. Our work gives places identity and meaning; it makes complex places navigable; and reveals the stories of places from hospitals and transit hubs to museums, educational campuses, and throughout cities. Our work has shaped the experience of destinations around the world.

Working at Entro

At Entro, we understand our strength is our people. We believe that the key to our success is a vibrant culture that supports and nurtures our team members. As a design firm, we solve problems, create interest, and tell stories. We cherish curiosity, talent, collaboration, camaraderie, and hard work. We collectively celebrate our wins and learn from our losses. We offer a flexible work environment of ‘give and take’ to tend to our personal commitments and interests. We encourage our employees to be their best self, personally and professionally, so we can grow together. We are dedicated to innovation and collaboration. We are compassionate about all that we touch; at home, at work, and within our communities – because it’s the right thing to do.

Job Type: Part-time
Part-time hours: 15 per week

Schedule:

  • Day shift

Application question(s):

  • Are you legally authorized to work in Canada?

Experience:

  • Administrative experience: 1 year (preferred)


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Entro Communications

Toronto