Administrative Assistant

Job description

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. We are currently looking for a detail-oriented, self-reliant Administrative Assistant to join our team.

Administrative and clerical duties include, but are not limited to:

Collect and prepare information for reports, proposals, documents, manuals, etc.
Receive, sort, file and retrieve documents, exercising discretion when working with confidential information.
Compose, format and type routine correspondence, reports and other documents.
Coordinate office and departmental activities.
Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
Greet and assist office/department visitors.
Answer and route telephone calls.
Sort and distribute mail, identifying priority items.
Assist with projects that are central to the operation of the department/office.
Order office and program supplies, including arranging for equipment maintenance.


Exceptional organizational, administrative, and interpersonal skills
Strong written and verbal communication skills
Positive attitude, solutions-oriented demeanor, and reliable
Keen attention to detail and a sense of urgency in execution and follow-up
Ability to prioritize multiple tasks and work autonomously with minimal guidance
Strong integrity and ability to handle confidential / sensitive information with discretion
Advanced proficiency in Microsoft Office Suite or related software

Job Type: Full-time

Salary: $16.00-$19.00 per hour


  • Dental care
  • Language training provided

Flexible Language Requirement:

  • French not required


  • 8 hour shift

Supplemental pay types:

  • Bonus pay

Heart of Oak Consulting Group Inc