Job description
Are you an administrative professional looking for an exciting opportunity to showcase your organizational and communication skills? If so, consider joining our dynamic team where you will have the opportunity to deliver a range of administrative services to support the Digital and Analytics Strategy Division of the Ministry of Health.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

As an Administrative Assistant, you will:

  • organize and log incoming and outgoing mail
  • respond to inquiries from staff and the public
  • prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations
  • coordinate travel and meeting arrangements, and schedule appointments for managers
  • provide financial administrative support by processing invoices and expense claims
  • support managers in preparing human resource (HR) documents
  • maintain files, documents and manuals, and archive records
  • participate in projects related to the development and implementation of administrative processes and systems

How do I qualify?

Administrative Knowledge, Skills and Experience

  • You have knowledge of administrative processes and practices to provide support to management and staff.
  • You can provide input in the development and implementation of office administrative systems and processes.
  • You can coordinate HR documents, purchasing requisitions, invoices and expense claims.

Organizational, Reasoning, Problem Solving and Analytical Skills

  • You can determine work priorities and respond to multiple work demands.
  • You can provide general information to clients and refer requests appropriately.
  • You have good arithmetic skills and attention to detail to check and verify information, and provide general financial support.

Communication, Customer Service and Interpersonal Skills

  • You can communicate effectively, and respond to inquiries with tact and diplomacy.
  • You can prepare standard correspondence and manage work in a team environment.
  • You understand customer service principles, methods and practices, and you can provide excellent services.

Computer Skills

  • You can use word processing, database management, spreadsheet, presentation and organizational chart applications.
  • You have knowledge of administrative, financial and human resources information systems.

Additional Information:

  • 1 Temporary, duration up to 12 months, 5700 Yonge Street, Toronto, Toronto Region

Compensation Group:
Ontario Public Service Employees Union

Understanding the job ad - definitions

Administrative and Support Services

Posted on:
Wednesday, January 25, 2023

  • T-HL-193512/23

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