Administrative Assistant

Job description

Administrative Assistant (Bay & Richmond)

A prestige downtown Property Management Firm is looking for an enthusiastic and energetic individual to take on the role of Administrative Assistant divided between their Realty and Reception departments.

The candidate will be responsible for:

- General administrative and clerical support as required such as data entry, creating spreadsheets, typing memos, filing, researching information, etc.

- Answer incoming telephone calls, screen and direct to all recipients;

- Prepare letters and documents as requested by Property Managers & Realty staff;

- Receive and sort mail and deliveries as required;

- Prepare or arrange courier deliveries as required;

- Handles postal mail and registered mail daily or as required;

- Maintain an updated contact database for office and answering service;

- Assist Accounting Department with bank deposits when required;

- Event co-ordinating as required;

- Tracking of legal documentation in and out of the office;

  • Liaise with prospective tenants, other brokerage firm colleagues, tenants and landlords of company-managed buildings;
  • Follow-up with leases pending signature;
  • Prepare invoice letters with accompanying invoices;
  • Supervise crucial RECO license deadline requirements;
  • Update building/physician profiles regularly;
  • Carry out other projects and tasks as required;

Required Competencies:

- 3-5 years of administrative experience

- Strong MS Office skills: Excel, Word, PowerPoint & Outlook

- Able to work in a fast paced environment

- Excellent Customer Service

- Strong Level of Communication

- Self Control, Confidence & Initiative

What is in it for you?

- Monday – Friday 9:00am - 5:00pm (In-Office Position)

- Subway/TTC Accessible accessible

- $42K Annual

- Benefits after 3 months

Job Types: Full-time, Permanent

Salary: $42,000.00 per year


  • Dental care
  • Extended health care


  • 8 hour shift

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (preferred)


  • DCS / DEC (preferred)


  • Administrative Assistants & Receptionists: 3 years (preferred)
  • Front desk: 2 years (preferred)
  • Administrative experience: 3 years (preferred)

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