North York
Job description
About the Job
Job Description:
- We are looking for an experienced Administrative Assistant to assist with the daily office needs and manage our company’s general administrative activities.
- Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
- The ideal candidate should be responsible, and efficient, have excellent oral and written communication skills, strong time management and problem-solving skills, and be able to organize their work using tools, like MS Excel and office equipment.
- If you also have previous experience as a Secretary or Receptionist and/or possess a Bachelor's Degree or Diploma in Marketing or Business Administration, we’d like to meet you.
- Ultimately, a successful Receptionist should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments.
- Write and distribute emails, correspondence memos, letters, and forms.
- Assist in the preparation of regularly scheduled reports.
- Update and maintain office policies and procedures.
- Order and receive office supplies.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
Requirements:
- Experience as a receptionist is strongly preferred
- Proficiency in MS Office (MS Word, MS Excel)
- Strong attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.