Administrative Assistant/Receptionist (FT)

North York
Job description
About the Job

Job Description:
  • We are looking for an experienced Administrative Assistant to assist with the daily office needs and manage our company’s general administrative activities.
  • Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
  • The ideal candidate should be responsible, and efficient, have excellent oral and written communication skills, strong time management and problem-solving skills, and be able to organize their work using tools, like MS Excel and office equipment.
  • If you also have previous experience as a Secretary or Receptionist and/or possess a Bachelor's Degree or Diploma in Marketing or Business Administration, we’d like to meet you.
  • Ultimately, a successful Receptionist should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities:
  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Write and distribute emails, correspondence memos, letters, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies.
  • Maintain contact lists.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Act as the point of contact for internal and external clients.
  • Liaise with the CEO to handle requests and queries from Managers.

Requirements:
  • Proven experience as an Office Administrative Assistant or Receptionist.
  • Knowledge of office management systems and procedures.
  • Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • A Bachelor's Degree or Diploma in Marketing or Business Administration will be an asset.


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HomeLife Realty Services

North York