Job description

JOB TITLE: Condo Administration Manager

DIVISION: Customer Care

DEPARTMENT: Customer Care

REPORTS TO: Director of Director of Customer Care



Graywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.

As we grow, we are looking for someone with strong condominium administration managerial experience to take us into the future. We have established a highly qualified head office Condo Administration and Customer Care team. As the new Manager of Condo Administration, you would be working and collaborating to create a system that works to generate success for our overall customer relations and closing process.


Your duties include, but are not limited to:

Administration Managerial Role:

  • Strong knowledge of Sales contracts and documentation, including but not limited to The Agreement of Purchase and Sale, Amendments, Tarion, Fintrac, Condominium Documents
  • Answers and advises on legal requests during the 10-day cooling period, communicates and reviews, Amendment pertaining to legal requests.
  • Facilitates assignment and mutual releasees requests through the lawyers.
  • Maintains Agreement Related Documents through the life cycle of the Sales Project to ensure all sale file are complete for closing
  • Working closely with the Director of Customer Care to create Policies and Procedure
  • Facilitate the tracking of but not limited to, Purchase and Sale Agreements, Amendments, Incentives, Deposits, Mortgages, Broker Referrals, Lawyers' Information, Tarion Date Change, Delinquent Sales, and Purchaser Information
  • Works with the Director of Customer Care and coordinates with all departments to prepare and facilitate all closing related items for the Lawyers Closing Package
  • Tracks key milestones timelines, for Finance, Tarion, and Broker Payments.


  • Working closely with the Director of Customer Care, responsible for creating and reviewing communication templates letters and Scripts and keeping up-to-date templates to be reviewed bi-annually.
  • Works Closely with the Director of Customer Care to Facilitating Purchaser Correspondence timelines and maintaining a high level of Customer Service.
  • Work with the Director of Customer Care to prepare and update Homeowner Education Communication materials.

Relationship and Customer Service

  • Create, nourish, and maintain relationships with Purchasers, Brokers, agents, lawyers and Graywood Team members
  • Provides support in answering purchaser questions through email, and phone calls regarding Agreements, Occupancy and Final.
  • Work with the Director of Customer Care to analysis and report on the Customer Satisfaction Surveys, and initiate follow up correspondence to maintain relationships with purchasers.


  • Working with the Condo Admin Team and Director of Customer Care, Training new staff on sales CRM & Contract Management Platforms
  • Provide support, mentorship, and Training to Staff and when new process and procedures are introduced



Education: Post-Secondary education

Experience: 5-7-year experience in Sales Office Administration New Development Real estate

Key Competencies:

  • Knowledgeable in Purchase and Sale Agreement and Condominium Documents
  • Familiar with Tarion
  • Highly organized
  • Strong attention to detail
  • Deadline driven
  • Excellent communication and management skills
  • Proficient in word, excel, outlook and accustomed to CRM systems
  • Legal experience would be a plus

We are an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.

Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

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