Job Court Administration Clerk (Court Clerk) in Newmarket

Court Administration Clerk (Court Clerk)

Job description
Job Title
Court Administration Clerk (Court Clerk)
Temporary - Approximate length of assignment, in months
Type of Position
a Replacement
Start Date
Per hour
Salary Grade
$36.25 - $39.40
York Region -> Legal & Court Services -> Court Services
Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)
Job Description (E)


This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records and responds to various stakeholders. Completes special projects as assigned. Responds to tracking requests, inquiries, motions, impersonations and appeals.


  • Reviews and administers incoming charges as received by a variety of enforcement agencies and ensures strict adherence to statutory time limits. Liaises with enforcement agencies to return matters not meeting legislative requirements; validates and reconciles tickets uploaded to database.
  • Reviews all incoming information and enters into database.
  • Accepts and reviews applications, forms and trial requests and reviews for accuracy as per legislative requirements and timelines.
  • Commissions court affidavits specific to provincial offences under statutory authority of clerk of the court.
  • Schedules in person counter and walk in guilty appointments and ensures all documentation is present and available.
  • Prepares documentation for enforcement agencies to investigate impersonation requests from defendants and schedule follow up court appearance.
  • Prepares Fail to Respond dockets and reviews and administers as per guidelines and regulations.
  • Accepts payments, calculates fees, performs general cashier duties and prepares daily deposit, as required.
  • Accepts documentation to certify convictions for Part 2 matters (parking) for non opt-in municipalities.
  • Advises ministry of changes in driving record due to convictions.
  • Provides administrative and support services to team lead and management.
  • Provides assistance to the public through multiple channels, responds and investigates inquiries from various stakeholders.
  • Prepares original appeal file and motions dockets for court of appeal ensuring all exhibits are attached.


  • Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
  • Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
  • Satisfactory Police Criminal Background Check.
  • Demonstrated knowledge of relevant Standards, Acts and Regulations.
  • Demonstrated ability in the Region’s core competencies.
  • Knowledge of general office procedures including records management system.
  • Intermediate skills in virtual platforms and MS Office Suite.
Council Approval Date
Scheduled Weekly Hours
As required and varied
Scheduled Shifts
Monday to Friday - 8:00am to 5:00pm - rotating shifts
Operational Hours
Close Date
December 7, 2022
# of Hires Needed
CUPE 905 York Region

Please apply online by 4:30PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

All York Region Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Should you be the successful candidate, you will be required to comply with the Region’s mandatory Vaccination Policy that is in effect.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.

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Job Court Administration Clerk (Court Clerk) in Newmarket

York Region