Job Document Control Manager in Toronto

Document Control Manager

Job description

Position: Document Control Manager
Location: Toronto, ON – Hybrid Remote
Hours: Monday to Friday

The Document Control Manager is responsible for managing and oversee all document control activities for the Operations team, as part of the rail and transit expansion. The Document Control Manager, based in Toronto, will oversee a document control team, and will work closely with staff from all departments within the Operations team, and with our project partners. As a leader in document control and management, you will champion the process within the organization, and a drive for continuous improvement.


- Create document control guidelines and responsibilities and ensure these are executed and followed appropriately
- Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
- Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements
- Act as the main point of contact for document control with internal and external stakeholders
- Establish document management best practices and opportunities for continuous improvement
- Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering
- Design and implement detailed work instructions to support the approved procedures
- Ensure all document management equipment is effectively maintained
- Ensure all document management equipment is maintained
- Manage and maintain department budget and headcount
- Monitor staff performance and quality of work through providing coaching/mentoring and training
- Set up hard copy filling system with wet signature hard copy filing
- Champion the development of improved document workflows to reduce timelines


- College/University graduate with equivalent combination of education and related experience
- At least 10 years of document control experience in a construction project/site environment with at least 5 years’ experience in a lead document control role
- Proven experience and ability in all aspects of the document control function (design, implementation and management), including document management/control systems, processes, procedures, software tools
- Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities
- Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines
- Knowledge of rail engineering, operations and maintenance terminology is an asset
- Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex
- Highly proficient with Microsoft Office Suite
- Strong EDMS skills, including systems such as SharePoint, Aconex, etc.
- Excellent verbal and written communication skills

Please send your polished resume to Arriane Liangcungco.

Job Type: Casual

Work Location: One location

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Job Document Control Manager in Toronto

Quantum Management Services