Job Enforcement Support Clerk (Administrative Clerk Secretary) in Richmond Hill

Enforcement Support Clerk (Administrative Clerk Secretary)

Richmond Hill
Job description
Job Description:

POSITION PURPOSE
Reporting to the Manager, Transit Enforcement and Security is responsible for providing data entry related to offender paperwork including offence notices, summons, writing warnings, officer inspections and lost and found articles; also responsible for providing general administrative support to the unit; responsible for court administration including attending provincial court as a court liaison to the Region’s prosecution team, administering court documents to staff, processing evidentiary documents, assisting in impersonation documents, court disclosure requests, summons services and maintaining the departments’ court filing system.


MAJOR RESPONSIBILITIES

  • Data entry of offender information into central incident management system on daily basis, including provincial offence notices, summons and writing warnings.
  • Data entry and approval of staff revenue protection statistics and other relevant data into centralized YRT/Viva tracking systems on daily basis.
  • Maintains the electronic data systems, including inventory, revenue collection, court dockets, scheduling and court outcomes.
  • Reviews court documents, schedules assistance of staff and processes documents requests from the court including summons services, disclosure requests and certified records requests.
  • Prepares officer files in accordance to the docket for court appearances including the review of files to ensure completeness.
  • Attends court as representation from the Transit Enforcement team to assist the prosecution staff; assist prosecutor with the court briefings and any other information related to the charges before the court; updates files with court outcomes.
  • Administers lost and found process including the review of items, inventory of articles, classification, destruction, donation and data entry into central systems.
  • Administration of the lost and found items phone line for the public and contractors.
  • Responds to inquiries and resolves concerns, as appropriate.
  • Ensures that services provided meet Regional customer service standards.
  • Performs other duties as assigned to meet Branch and Departmental objectives.


QUALIFICATIONS

  • Post-Secondary certificate/diploma in Business Administration, Legal Services (one (1) year or more) or related program or approved equivalent combination of education and experience.
  • Minimum of two (2) years of demonstrated administrative experience including six (6) months in a legal or court environment.
  • Satisfactory Police Criminal Background Check.
  • Completion of or ability to obtain Commissioner of Oath designation.
  • Knowledge of provincial offences, rules of evidence court administration and operations.
  • Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
  • Valid Ontario Class “G” driver’s licence free of serious offences under the Highway Traffic Act.


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Job Enforcement Support Clerk (Administrative Clerk Secretary) in Richmond Hill

York Region

Richmond Hill