Job description
Equivalent Experience

This role is executive assistant/ Admin support to help with another admin person. They will essentially divide and conquer on the work. It's a team of service and sales professionals.

They will not communicate with clients directly, but will be confirming meetings through emails, using outlook, etc. They are dealing with individuals within investment management, and clients externally. They should have familiarity with sales force, CRM system they use. They use this to keep a record of all meetings and discussions Calendar management is also huge ( there are 4 people in office, that have complex calendars that need to be managed. No over lapping meetings, time between meetings, hybrid / virtual time commitment.

Setting up board room, help set up virtual part, get catering for meetings, transportation etc. Attention to detail is critical.

Top Skillsets/Job Description:

  • The team needs someone that that has extensive knowledge with calendar management – there will be a total of 6 associates that this contingent worker will need to manage in conjunction with the other administrative associate on the team high-level distribution, investment professionals clients/ prospects.
  • Salesforce is the CRM that is used, and it is used for functions that include maintain information for contacts, requesting investment professionals for meetings, and documenting/recording meeting notes.
  • Other skillsets that candidates being considered for this role are travel booking, expenses, setting up and coordinating meetings, hosting clients and ensuring that the office environment is tidy and suitable for clients.
  • Soft-skills:
  • Important soft skills include attention to detail, strong communication skills (written and verbal), time management skills, being presentable, reliable, resourceful, accountable and flexible.

Additional Skills & Qualifications:

1) 5-7+ years of experience as an EA in banking, insurance, or asset management firm

2) Calendar management & travel coordination

3) Outlook and salesforce experience

À propos d'Aston Carter:

Veuillez noter : Des fraudeurs essaient de se faire passer pour des employés d'Aston Carter. Nous n'utiliserons jamais des services gratuits comme Gmail, Telegram ou WhatsApp pour communiquer avec vous et nouse ne vous demanderons jamais d'argent.

Aston Carter, une division d'Aerotek, est un fournisseur d'envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d'Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s'engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu "best of staffing" par nos clients et le talent que nous recrutons, Aston Carter s'engage à livrer un service hors pair a tous nos partenaires d'affaire.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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Job Executive Assistant in Toronto

Aston Carter