Job description

The role: The Assistant will be accountable for general management of Cestar's corporate office and managing the day to day administrative functions to support the college's growing institutional practice.

Responsibilities: Telecommunications

• Procure equipment, licenses, additional service, etc. as required to meet the growing needs of the business
• Assume role of office expert for all conferencing solutions, including office A/V systems, and provide timely support to all users

Executive Assistant Duties

• Calendar management
• Call screening
• Travel coordination
• Appointment Setting

General Administration

• Responsible for event planning and co-ordination, ensuring that all events are prestigious and rewarding for all stakeholders
• Create and distribute corporate communications as required to address corporate matters, changes in procedures, events, etc.
• Coordination of management and executive meetings
• Ensure electronic and hard copy filing systems are logically organized and appropriately maintained
• Other duties and ad hoc projects as assigned

Personal Disposition:

• Ambitious and proactive
• Intelligent and eager to learn
• Works with a sense of urgency
• Highly sociable, courteous and professional
• Detail-oriented and disciplined in self-review
• Passion for process improvement and desire to invest in efficiency
• Assertive and confident to work with strong personalities
• Embraces problem solving challenges and opportunities

Experience/Skills Required:

• 2-5 years of experience as an Office Administrator, Executive Assistant or Office Manager performing similar duties
• Education: College Diploma or University Degree is preferred
• Exceptional written and verbal communication skills
• Experience with managing vendors
• Proficient user of all Microsoft Office tools and Microsoft Outlook
• Experienced and proficient in using a variety of telecommunication platforms (i.e. conference calls, video conferencing, web meetings, etc.)
• Experience in a consulting firm or professional services environment an asset

Job Type: Full-time

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• office administration: 2 years (preferred)

Work Location: One location