Job description

The role: The Assistant will be accountable for general management of Cestar's corporate office and managing the day to day administrative functions to support the college's growing institutional practice.

Responsibilities: Telecommunications

  • Procure equipment, licenses, additional service, etc. as required to meet the growing needs of the business
  • Assume role of office expert for all conferencing solutions, including office A/V systems, and provide timely support to all users

Executive Assistant Duties

  • Calendar management
  • Call screening
  • Travel coordination
  • Appointment Setting

General Administration

  • Responsible for event planning and co-ordination, ensuring that all events are prestigious and rewarding for all stakeholders
  • Create and distribute corporate communications as required to address corporate matters, changes in procedures, events, etc.
  • Coordination of management and executive meetings
  • Ensure electronic and hard copy filing systems are logically organized and appropriately maintained
  • Other duties and ad hoc projects as assigned

Personal Disposition:

  • Ambitious and proactive
  • Intelligent and eager to learn
  • Works with a sense of urgency
  • Highly sociable, courteous and professional
  • Detail-oriented and disciplined in self-review
  • Passion for process improvement and desire to invest in efficiency
  • Assertive and confident to work with strong personalities
  • Embraces problem solving challenges and opportunities

Experience/Skills Required:

  • 2-5 years of experience as an Office Administrator, Executive Assistant or Office Manager performing similar duties
  • Education: College Diploma or University Degree is preferred
  • Exceptional written and verbal communication skills
  • Experience with managing vendors
  • Proficient user of all Microsoft Office tools and Microsoft Outlook
  • Experienced and proficient in using a variety of telecommunication platforms (i.e. conference calls, video conferencing, web meetings, etc.)
  • Experience in a consulting firm or professional services environment an asset

Job Type: Full-time

Schedule:

  • Monday to Friday

Education:

  • Bachelor's Degree (preferred)

Experience:

  • office administration: 2 years (preferred)

Work Location: One location



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Job Executive Assistant in Toronto

Cestar College

Toronto