Job Executive Assistant in Toronto

Executive Assistant

Job description

Position: Executive Assistant
Location: Toronto Downtown (hybrid role)
Salary: $60K to $70K per year

As an Executive Assistant you will be responsible for supporting the Director. You will apply your skills to coordinate meetings, manage calendars, arrange complex travel itineraries, and expense reporting. The position requires excellent communication and interpersonal skills, good judgment, and strong organizational skills, as you will be responsible for balancing several time sensitive requests.


-Provide superior administrative support to the teams, including calendar management
- Prepare presentations, documents, etc. in PowerPoint, Excel, and Word (Advanced skills in Microsoft suite required)
- Prepare business cases and project status reporting for key projects
- Organize couriers, mail, ground transportation, and facilitate team meetings
- Be a central point of contact and liaise with various departments and external parties
- Manage calendars including internal and external participants
- Compile, edit, and finalize agendas or presentations for meetings
- Complete monthly expense submissions and reports


- 5 years of previous Senior Administrative Assistant or Executive Assistant experience at mid-to-senior level
- Excellent knowledge of Microsoft Outlook, PowerPoint, Word, and Excel (able to create pivot tables, charts, etc.)
- Extensive experience managing a senior executive’s calendar, using knowledge of priorities to manage demand for time with discretion effectively
- Experience booking travel
- Strong customer service-oriented; flexible and a willing can-do attitude
- Excellent planning and organizational skills as well as attention to detail
- Ability to communicate in a concise way while providing enough information to facilitate decision-making
- Strong soft skills with excellent time management, project management, strong communication, and active listening skills, as well as common sense, a flexible personality, attention to detail, natural curiosity, and research ability
- Demonstrated ability to communicate with professionalism and tact
- Ability to handle competing priorities, multi-task, and turn around urgent requests quickly
- Strong team-player skills with the ability to communicate with tact and diplomacy with all stakeholders, especially senior management
- Demonstrated ability to achieve goals/desired outcomes by working in a collaborative and supportive manner

Please send your resume in Word format to Alia Hussain.

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Job Type: Permanent

Salary: $60,000.00-$70,000.00 per year

Job Executive Assistant in Toronto

Quantum Management Services