Executive Assistant (Contract)

North York
Job description

Immediate need for an Executive Assistant for a 5 month contract - Contract will run until Feb2023.

Duties and Responsibilities:

Supports the day to day functions of the Vice President

Adjusts priorities according to direction and performs a broad variety of clerical duties.

Assistance in preparation of expense accounts and visa statement reconciliations

Prepares, coordinates and manages a wide range of materials/documents including office supplies and courier packages

Arranging and coordinating meetings with internal/external parties including catering when appropriate

Note taking and meeting minutes

Assisting in office planning requirements such as new staff, seating arrangements, coordinating orientations

Other miscellaneous duties as required

Qualifications:

A minimum of 5 years in a project support or administrative position

Experience in administrative support for construction projects preferred

Effective computer skills; Microsoft Office Software suite, and other Company and discipline specific software applications such as MS project;

Effective communication skills both written and verbal

Effective analytical and problem-solving skills.

Effective time management skills and the ability to work independently.

Job Type: Fixed term contract
Contract length: 5 months

Salary: $38.40 per hour

Schedule:

  • Monday to Friday

Application deadline: 2022-09-29
Expected start date: 2022-10-17

The Administrative Alliance

North York