Job Facilities Coordinator in Toronto

Facilities Coordinator

Job description

Date Posted: 11/24/2022
Req ID: 28648
Faculty/Division: VP - University Operations
Department: 89 Chestnut Residence
Campus: St. George (Downtown Toronto)
Position Number: 00053169


About us:

Ancillary Services operates undergraduate and graduate student housing on the St. George campus. These include Graduate House and Chestnut Residence, with two new residences currently in development: Spadina-Sussex, and Harbord Residence. The Ancillary Residences endeavours to provide a residence experience that fosters community engagement, celebrates diversity, and keeps equity and inclusion at the forefront of our decision making and approach. With this in mind, our goal is to offer students the opportunity to live in an environment that provides programming, services, and interactions that positively contribute to their personal growth and student success during their time at the University of Toronto.

Your opportunity:

Reporting to the Manager of Building Operations and Services, the incumbent will be responsible for identifying, scheduling and coordinating projects and work pertaining to building operations and maintenance at the 89 Chestnut Street Residence, as well as analyzing service delivery and internal processes, and recommending and implementing improvements. The Facility Coordinator is a critical member of the Building Operations team, supporting theteam in achieving excellence in facility management and client satisfaction.

Your responsibilities will include:

  • Analyzing service delivery and/or internal processes and recommending improvements
  • Planning various components of projects
  • Tracking and monitoring work order status
  • Checking that work orders are completed appropriately
  • Creating and editing a standard operating procedures manual
  • Checking that contracts are fulfilled as per the general conditions of the contract
  • Documenting and maintaining standard operating procedures
  • Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience in the field of Facilities Management and Maintenance
  • Minimum three (3) years related experience in administration
  • A working knowledge of maintenance, safety and security practices
  • Customer service experience in a diverse residential setting
  • Experience in project planning and coordination
  • Demonstrated ability to manage conflict
  • Able to exercise independent decision making
  • Able to problem-solve and respond to unanticipated or unusual events quickly and professionally, exercising initiative, tact, and diplomacy
  • Able to effectively set priorities while balancing competing demands and changing priorities
  • Excellent oral and written communication skills, and ability to demonstrate exceptional interpersonal skills

To be successful in this role you will be:

  • Accountable
  • Communicator
  • Efficient
  • Multi-tasker
  • Self-confident

  • This position will be located at 89 Chestnut Residence
  • Internal candidates may request a copy of the full job description

Closing Date:
12/02/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 - $67,659 with an annual step progression to a maximum of $86,523. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancilliary Services
Recruiter: Meagan White

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Job Facilities Coordinator in Toronto

University of Toronto