Job Finance Associate in Aurora

Finance Associate

Job description

Addiction Services Central Ontario (ASCO)
is a charitable, community-based addiction services organization with its main office located in Aurora, Ontario and provides programs and services in York Region, South Simcoe and some parts of Toronto. To better reflect the people and communities we serve, our name has changed from Addiction Services for York Region to Addiction Services Central Ontario. Be sure to visit our new website:

unites to offer hope and promote recovery through outstanding service and innovation. Addiction Services Central Ontario takes pride in its passion for client service. Each day presents new opportunities to demonstrate leadership and expertise in addictions to the community. ASCO embraces a holistic, biological, psychological, social and spiritual approach to addiction. A holistic approach places the person at the centre. The agency uses a harm reduction approach in addiction treatment and equally respects individuals who choose abstinence or harm reduction. ASCO’s four strategic priorities are: Organizational Excellence, Building Awareness, Service Expansion and Strategic Partnerships and Collaborations.

Addiction Services Central Ontario
is seeking a highly motivated and energetic individual for the part time position of Finance Associate (0.6 FTE). This position provides support to the finance department to ensure that the agency’s financial & reporting commitments are met. This position supports the Finance Supervisor through record keeping, bookkeeping and maintaining financial records and reports.

With ASCO’s current increase of in-person services, this position will be based in the Aurora office location, reporting to the Assigned Supervisor. ASCO is required to follow all public health and provincial directives as well as of those of our Ontario Health Team partners as related to the pandemic and other health issues that may come forward, including but not limited to vaccination requirements.

This is a part-time permanent position, for 21 hours per week (i.e., 3 days per week). The hourly wage rate is $28.02.

Duties and Responsibilities include but are not limited to:


  • Invoice preparation including (calculations, expense tracking spreadsheets, account assignment etc.)
  • Complete Accounts Payable functions including but not limited to: batch entry to mandated accounting software, processing cheques and posting to general ledger, prepare cheques for signature with backup documentation, distribution of cheques, and maintenance of vendor files, lists and accounts in mandated accounting software
  • Maintain financial records
  • Complete Accounts Receivable functions including but not limited to: prepare and make bank deposits, post deposits to mandated accounting software, monitor bank accounts
  • Obtain and post quarterly journal entries for MIS download
  • Assist with annual audit preparation
  • Provide support to Finance Lead in the preparation of financial statements
  • Prepare annual requirement for bookkeeping (ex: new journal binders entry)
  • Reconcile invoices

Regular Month-End Prep (update all summaries and provide to Finance Lead)

  • Process RRSP monthly accrual
  • Record BOT revenue vs. expenses monthly
  • Record funding deposits monthly
  • Record and maintain sessional consult fees
  • Record training totals to date
  • Record payroll journal entries – Stats/RRSP/Payroll & Group Insurance

Management Information Systems (Catalyst, MIS, ADP Workforce Now, etc.)

  • Maintain the financial data management information system (MIS)
  • Assist in the preparation of monthly statistical reports, gathering and summarizing data for the Ministry of Health or other funders
  • Assist with the quarterly MIS download
  • Maintain data and information as practitioner for the ADP WorkforceNow, Payroll and Time and Attendance platforms

General Administration

  • Attend monthly staff meeting, Operation team meetings, and any other meeting as requested
  • Attend Training sessions as required
  • Maintain files as required by Executive Director & regulatory bodies
  • Organize the annual file shredding related to payroll records
  • Group Insurance summaries/new member submissions/member terminations/general administration
  • Ensure proper storage of the financial files from previous six years
  • Other tasks, projects or assignments as may be assigned from time to time
  • Provide staff with information on vacation, sick time, leave and RRSP as needed
  • Maintain personal training spreadsheets


  • University or College degree, or an approved combination of education and experience
  • Minimum of 4 years’ experience in a bookkeeping role, including knowledge of applicable legislation
  • Intermediate knowledge of Information Management systems
  • Intermediate to excellent knowledge and experience with Microsoft Suite of products
  • Intermediate to advanced knowledge of Great Plains accounting software a definite asset
  • Knowledge and understanding of ESA, and other employment laws and regulations
  • Excellent communication both written and verbal
  • Sound interpersonal skills
  • Adept at problem solving

Other requirements
  • A valid driver’s license and access to an insured vehicle
  • A successful Police Vulnerable Sector Check, as per agency policy and procedures

Please apply by sending your resume and cover letter detailing what interests you about this opportunity and experience you have that sets you apart from.
Closing date: September 30, 2022.

The process we will undertake to recruit for this role includes:
  • Initial screening of resumes and covering letters
  • Those who are successful in moving through the initial screening process, will be asked to participate in a brief telephone interview
  • Those who are successful in the telephone interview will be asked to attend a face-to-face interview to gain a better understanding of the role, as well as provide you the opportunity to discuss how your experience fits well with this opportunity.

We are an equal opportunity employer and
welcome applications from diverse individuals who self-identify on the basis of any We are an equal opportunity employer and welcome applications from diverse individuals who self-identify on the basis of any of the protected grounds under the Human Rights Code, and we encourage you to reflect upon the diversity you would bring to this role within your application. We are wholly committed to integration and to building a diverse, inclusive, accessible and respectful workplace where every employee has a voice and is given the opportunity to fully contribute, ensuring an equal employment environment without discrimination or harassment, while maintaining the independence of individuals and removing barriers to accessibility in the workplace. We remain committed to full compliance with the Human Rights Code, the Accessibility for Ontarians with Disabilities Act, the Occupational Health and Safety Act, and all other applicable legislation.

ASCO is committed
to diversity within its community and especially welcomes applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, LGBTQ2 persons, and others who may contribute to the further diversification of ideas. Applicants who require special accommodation in order to complete their application/interview are encouraged to contact our HR representative of the accommodation measures required which will enable you to be interviewed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Job Finance Associate in Aurora

Addiction Services Central Ontario