Job description
JOB INFORMATION
Requisition ID: 6983
Number of Vacancies: 1
Department: Finance (20000042) - Accounts Payable (30000070)
Salary Information: $44,426.20 - $55,510.00
Pay Scale Group: 3SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday, Sunday Shift: Day
Posted On: January 25, 2023
Last Day to Apply: January 28, 2023
Reports to: Assistant Supervisor - Accounts Payable

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

The General Clerk - Accounts Payable monitors the two AP general mailboxes for electronic Invoices and Account inquires, tracks stats, and coordinates records management.

Key Job Functions

  • Monitors electronic Invoice Account to ensure all invoices are received by appropriate staff and as required to avoid duplicate payments;
  • Tracks email stats by period, average and annually, comparing summaries from previous years for all invoices received
  • Ensures emails related to area of responsibility are being re-directed to appropriate staff members for payment status requests or inquires, including adding or changing rules
  • Coordinates the section’s records management which involves organizing boxes for storage, completing the necessary forms, ensuring records are retained according to by-laws and maintaining associated records to facilitate retrieval
  • Processes distribution corrections for expenses charged to incorrect accounts
  • Receives physical internal/external mail for Accounts Payable, scans physical invoices and saves as a PDF, adds the AP approval stamp and uploads into appropriate AP Coordinator’s folders in the shared drive.
  • Monitors and organizes Accounts Payables’ central email accounts
  • Supports electronic invoice processing by verifying AP approval stamps on each invoice, saving invoices into appropriate AP Coordinator’s folders in shared drive, and flagging invoices as required to avoid duplicate payments
  • Backs up AP Coordinators during vacation time (invoice entry on IFS)
  • Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

Skills

Communicate in a variety of mediums
Demonstrate specialized expertise and knowledge in the assigned field
Maintain documentation and historical records
Understand and apply administrative policies, processes, and procedures
Use office technology, software and applications
Perform relevant mathematical calculations and statistical analyses

Education and Experience

  • Completion of a secondary school diploma or a combination of education, training and experience deemed to be equivalent.
  • Previous work experience with IFS, inputting and accessing data
  • Experienced using Access Databases
  • Demonstrated experience receiving and monitoring electronic accounts payable invoices
  • Records management experience
  • Public sector (Municipal, Provincial, and/or Federal), or a public sector agency experience is preferred.

Additional Requirements

  • Proficient in the operation of PCs and related software applications such as Word, Excel, PowerPoint, etc. as well as in using other office equipment such as a check/envelop-stuffing machine
  • Advanced experience with Outlook and being able to navigate with a high degree of accuracy.
  • Being able to quickly flag and trouble shout independently and with other departments.
  • Must be highly detail-oriented and have the capability to perform repetitive tasks with a high degree of accuracy and efficiency
  • Customer service focused to resolve questions and issues.
  • A self-starter with highly effective organizational and time management skills.
  • Strong analytical and problem solving skills
  • Strong workplace agility
  • Ability to work independently and/or in a team collaboratively
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.


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Job General Clerk, Accounts Payable in Toronto

Toronto Transit Commission

Toronto