Job Hiring Receptionist / Administrator in Toronto

Hiring Receptionist / Administrator

Job description

Hiring Receptionist / Administrator – Ref # SJ11252201

The Career Foundation is currently seeking a Hiring Receptionist / Administrator on behalf of one of our employer partners.

  • Location: Toronto, ON
  • Job Type: Full-Time (5 days/40h/wk), Part-Time
  • Work Schedule: 5 days per week including Saturday and one or two evenings
  • Salary/Wage: From $35K to $40K annually or $17.00 to $20.00 per hour


  • Extensive & ongoing training to prepare you for success in this rule
  • An amazing organization to work with
  • A culture that supports learning and personal and professional growth
  • Positive, respective, safe and quiet environment
  • Complimentary acupuncture and tuina massage at the clinic
  • Competitive pay with opportunity to make bonuses


  • Opening and closing the clinic and the school
  • Checking in and checking out patients
  • Greeting patients and visitors in person, replying to inquiries over the phone or in emails
  • Booking appointments over the phone, email and in clinic, and optimize treatment room utilization and patient’s satisfaction
  • Keeping patient appointment and treatment on schedule by notifying supervisors and students of patients’ arrival; checking treatment process compared to scheduled time, reminding supervisors and students of service delays
  • Maintaining patient accounts by obtaining, recording, and updating personal and financial information
  • Preparing invoices and receipts as required
  • Updating, filing, and maintaining patients’ medical records
  • Managing the database and organizing patient referrals
  • Communicating with students, practitioners, supervisors, patients, insurance companies, and other related parties with utmost confidentiality
  • Providing administrative support to students and practitioners to ensure a smooth functioning and ethics of the clinic
  • Disinfecting frequently touched surfaces as per COVID-19 and other infection control protocols
  • Checking and maintain good order and safety of clinic equipment such as air cleaners, treatment tables, heaters, and heating lamps
  • Keeping clinic neat and tidy
  • Working to ensure an overall 5-Star customer experience for patients and practitioners
  • Performs additional duties as assigned
  • Ability to work evenings and weekends
  • Strong desire to grow and develop with the organization by assisting with student and patient recruitment
  • Responding to inquiries, providing information and guidance to prospective students
  • Assisting students with their admission applications and registration process
  • Informing and explaining to students about school policies and procedures, and addressing minor questions and concerns
  • Consulting students about their academic progresses and upcoming course schedule and registrations
  • Entering, updating, and maintaining student database and academic records accurately and promptly
  • Forwarding and following up with academic concerns, comments, and suggestions to Academic Standard Committee for timely solutions
  • Preparing course schedule, registration recommendations and fee payments
  • Receiving, maintaining, and forwarding payments accurately and promptly
  • Communicating with students, faculty, staff, and management about related issues in a timely manner
  • Able to work extended hours and take other duties as assigned when needed


  • Honest, ethical, and positive attitude
  • Dependable, responsible, and prompt
  • Self motivated, able to work independently and a good team player
  • Strong organization skill and able to handle multiple tasks
  • Excellent communication and interpersonal skills
  • Excellent written and oral English, Chinese language an asset
  • Proficiency computer skills with Microsoft Office
  • Quick learner with strong desire for knowledge and skills improvements
  • School/office working experience an asset
  • Post secondary and university education preferred
  • Administrative and reception experience preferred

This employer partner is an equal opportunity employer. We thank all candidates for their interest; however, only those selected will be contacted for an interview.

If you are registered with The Career Foundation and know your “contact code” for job postings, please include it in your email body. If you do not know your contact code, please ask your Employment Specialist.

The Career Foundation offers a wide range of career and job-related programs. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our services, which are available at no cost to you, include workshops, individual coaching, training opportunities, and more. Participation in these services may be suggested to applicants in order to improve their likelihood of employment success.

For more information, please visit our website at:

Job Types: Full-time, Part-time


  • Evenings
  • Monday to Friday
  • Weekend availability

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Job Hiring Receptionist / Administrator in Toronto

The Career Foundation