Human Resources Assistant

Job description

Full Job Description

This role will start immediately. Concord Management is looking for high potential leaders. As an HRA you will promote and maintain positive employee relations for the employees and supervisors within our company. You will also focus within Assist the HR manager with miscellaneous duties when needed.


  • Recruitment/New Hire Process
  • Posting job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting with interview process
  • Collecting employment and tax information
  • Ensuring background and reference checks are completed
  • Preparing new employee files
  • Completion of compensation and benefit documentation & enrolment process
  • New employee orientation
  • Serving as a point person for all new employee questions

Benefits Administration

  • Tracking of vacation and sick time
  • Answering payroll questions
  • Facilitating resolutions to payroll errors
  • Participating in benefits tasks, such as claim resolutions, reconciling benefits statements

Record Maintenance

  • Maintenance of HR files and database
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Performing payroll/benefit-related reconciliations
  • Performing payroll and benefits audits and recommending any correction action
  • Completing termination paperwork and assisting with exit interviews
  • Compilation of reports and spreadsheets
  • Assist in providing guidance to employees & management on HR policies, practices and programs
  • Provide guidance to management to ensure Ontario ESA compliance
  • Coordinate training sessions and company-wide volunteer initiatives as required
  • Participate in the Health and Safety Committee and provide administrative support to ensure compliance with Occupational Health and Safety Act and its regulations
  • Respond to HR-related inquiries in-person and via email
  • Record absences and incidents of tardiness
  • Help to process the payroll every 2 weeks
  • Submit application forms to help set up insurance for employees
  • Prepare employment verification letters


  • Adept at problem-solving, including being able to identify issues for resolution
  • Strong interpersonal skills
  • excellent verbal and written communication skills
  • Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  • Ability to prioritize and plan work activities to use time efficiently


Post-secondary education required

1 -2 years of relevant work experience required, or equivalent combination of education and work experience

1. Bachelor’s Degree (in Business or Human Resource)

2. 1 to 2 years of involvement

3. Respects and follows HR manager’s instructions

4. Performs clerical and miscellaneous duties in a responsible, efficient, and accurate manner

5. Is organized when filing documents and juggling various responsibilities

6. Can think, speak, and write clearly and logically

7. Has strong ability to use Microsoft Office Applications (especially Word and Excel)

8. Experience in a clerical or office assistant role is not required but is valued

Job Types:

Full-time, Work-at-office (not a remote position), Permanent contract, Monday-to-Friday work schedule

Job Types: Full-time, Part-time

Salary: $45,000.00-$55,000.00 per year

Flexible Language Requirement:

  • French not required


  • 8 hour shift
  • Weekend availability

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (required)


  • Human resources: 1 year (preferred)

Concord Management