Job Manager, Inmate Records in Toronto

Manager, Inmate Records

Job description
We need YOU!

Are you a self-starter who enjoys working in a fast-paced and multifaceted environment? Consider this opportunity at the Toronto South Detention Centre where you will use your strong management and leadership skills to plan, organize, develop and manage the offender records department for the institution.

What we offer:
We care about the wellbeing of our employees and that is why the Ontario Public Service (OPS) is committed to being an employer of first choice. In addition to a collegial and professional work culture, career growth and development, and on-the-job training to help you succeed, we offer a competitive total compensation package, which includes an attractive salary and may include the following:

  • A defined benefit pension plan
  • Maternity and parental leave top-up benefits, which includes adoptive parents
  • Comprehensive Health and Dental Plans
  • Life and Disability insurance
  • 24/7 access to an Employee Assistance Program
  • Online and in-person workshops
  • Opportunities for advancement
  • Ergonomic assessments and accommodations based on need

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

As the Manager of the Inmate Records Department, you will:

  • Manage the offender record functions of the institution
  • Coordinate the collection and recording process for the records department, and ensure proper financial records are maintained
  • Manage a team, and oversee performance management, recruitment, orientation and training, work schedules, complaints and grievances
  • Interpret various statutes, regulations, directives and legal documents with respect to complex and/or contentious cases and sentencing matters
  • Coordinate official freedom of information requests, and authorize release of information
  • Act as the key operator for the internal online computer system, and manage computer security, access and training
  • Coordinate daily movement of inmates for courts, video courts, releases, transfers and bails

Leadership in the OPS
The Ontario Public Service (OPS) Leadership Behaviours define what it means to be a leader through the following expected behaviours and attributes:
  • You are committed to the responsibilities of being a leader by demonstrating authenticity, accountability and courage.
  • You are innovative by embracing positive disruption, maintaining a future mindset and leading with a common purpose.
  • You are collaborative by driving people-centered outcomes, being inclusive and helping staff and colleagues grow, every day.

How do I qualify?

Leadership and Management Skills

  • You can manage and coordinate the overall records functions of the institution, and provide technical, administrative and operational direction to staff
  • You can provide effective financial, material and human resources management, including evaluating performance, identifying staff training needs and escalating employee relations matters as needed

Technical Knowledge and Skills

  • You have knowledge of the judicial sentencing principles, practices and procedures to administer and direct staff in the proper procedures for sentence calculation and administration
  • You have strong arithmetic skills to perform complex calculations with a high degree of accuracy

Analytical and Problem Solving Skills

  • You can identify and resolve work-related issues
  • You have a keen attention to detail and can ensure accuracy of sentence calculations
  • You can ensure efficient operation and security of the institution's computer systems

Communication and Interpersonal Skills

  • You have strong oral and written communication skills to respond to inquiries, prepare correspondence and reports, and explain complex calculations
  • You can interact tactfully with staff, offenders, court officials and the public

Additional Information:

  • 1 Permanent, 160 Horner Ave, Etobicoke, Toronto Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:
Management Compensation Plan

Understanding the job ad - definitions

Corrections and Enforcement

Posted on:
Friday, September 23, 2022

  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
  • T-CL-186200/22

Job Manager, Inmate Records in Toronto

Ontario Ministry of Safety & Correctional Services