Job Office Administrator in Toronto

Office Administrator

Job description
Position: Office Administrator
Department: Altum Health
Site: Toronto Western Hospital
Reports to: Manager
Hours: 37.5 hours per week
Salary Range: $25.63 to $32.04 (Commensurate with experience and consistent with the UHN compensation policy)
Status: Temporary Full-time (1 position)
Altum Health is a department within the University Health Network with over 300 employees across several regional sites (Toronto, Cambridge, Barrie, Hamilton, Oakville, Ajax, Mississauga, Vaughan, Brampton, Oshawa and Scarborough). We offer a full continuum of prevention, rehabilitation, and health care services to third party payors and individuals, including the Workplace Safety and Insurance Board (WSIB), employers, and insurers.
We believe in providing “The Right Care. Always.” by offering client-centered services that address the physical, psychosocial, and behavioral issues related to injury or illness. We actively participate in performance and outcomes measurement, continuous quality improvement and the education and training of the next generation of health and service professionals. Altum Health services prevent and manage acute and chronic injury as well as co-morbid conditions and integrate clients back into the workplace and home life. Our services result in positive outcomes and value to our clients and customers.
We are currently looking for an experienced Office Administrator to join our team! The Office Administrator is responsible for ensuring that the day-to-day operations of the clinic runs smoothly for both patients and staff. The Office Administrator works closely with the Clinic Manager and exercises judgment and independence in the performance of secretarial activities.
The principal responsibilities include:
  • Maintaining written and/or electronic calendar/schedule for clinical activity
  • Administering and monitoring billing procedures and departmental budgeting records
  • Performing clerical support functions
  • Ensuring efficient operation of the office, within the scope of authority
  • Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
  • Providing functional supervision to junior clerical staff
  • Performing cross-functional responsibilities and other duties consistent with the job classification, as required
  • Completion of a recognized post-secondary office administration program at the diploma level or equivalent
  • Three (3) years or more of related experience required
  • Previous on-the-job word processing and spreadsheet experience required; experience working in a Microsoft Office software environment an asset
  • Previous supervisory experience preferred
  • Experience working in a health care environment an asset
  • Very good organizational and time management skills required
  • Very good interpersonal and customer service skills required
  • Very good verbal and written communications skills required
  • Good knowledge of health care, organizational/office practices, procedures and standards required
  • Ability to produce high quality work in accordance with Altum standards required
  • Ability to maintain confidentiality required
  • Ability to work well under pressure and use good judgment in assessing difficult situations required
  • Knowledge of medical terminology an asset
  • Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code
POSTED DATE: September 21, 2022 CLOSING DATE: March 15, 2022
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.
Job Office Administrator in Toronto

University Health Network