Operations Assistant

North York
Job description

OCA Operations Assistant

Summary

This is an exciting new part-time position reporting to the Executive Director. The Operations Assistant will be responsible for providing administrative support to ensure efficient operation at the OCA. This role is also responsible providing on-site assistance at OCA events. At times, this role will also support ad hoc administration projects or initiatives for the broader OCA team and organization.

This is a part-time role, working out of the office in Toronto, currently at two days a week (roughly 14 hours). There is an opportunity to expand the role in the future.

You will be responsible for

Coordinating volunteer recruitment, placement, performance feedback and reviews activities.

Maintaining and updating records, databases, and social media archives.

Collaborating with volunteers, their committees, and the OCA team to identify further needs.

Assisting with details associated with meetings, conferences, and communications.

Assisting in the drafting of communication materials on digital platforms.

Assisting in coordinating the scheduling of meeting rooms and/or cancellations for conference related activities.

Managing speaker agreements, the registration lists, and tracking payments, refunds, speakers’ proposals, vendor registrations for conferences etc.

Participating in team meetings.

Performing other duties as assigned.

What we are looking for

1-2 years customer service experience, preferably in a non-profit setting.

Experience working with volunteers.

Excellent verbal and written communication skills.

Excellent customer service, attention to detail, and problem-solving skills.

Excellent computer skills, including proficiency in MS Office applications and digital communications.

Ability to work within a team environment and independently.

Sensitivity to confidential information.

Knowledge of the camp industry is an asset.

What OCA Has To Offer

The OCA office in Toronto, accessible by public transit and with easy access to the 401 and 407 and free parking on site.

Positive workplace culture, including team bonding activities, staff lunches, and a value of work-life balance; ensuring all team members are supported with their mental health.

OCA is deeply committed to ensuring our organization reflects the diversity of our members which includes diversity of race, gender identity or expression, sexual orientation, religion, ethnicity, national origin, disability, and all other protected grounds under the Canadian Human Rights Act. If you require accommodation at any stage during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.

This is a permanent part-time position with a salary of $19.00-$22.00/hour.

Please submit your résumé to Joy Levy, OCA Executive Director no later than October 21/2022.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

About The Ontario Camps Association

Since 1933, the Ontario Camps Association (OCA) has played an important leadership role in promoting and encouraging children and youth camping in Ontario.

Please visit https://www.ontariocampsassociation.ca/ to learn more about the OCA.

Job Types: Part-time, Permanent
Part-time hours: 14 per week

Salary: $19.00-$22.00 per hour

Benefits:

  • Casual dress
  • Company events
  • Flexible schedule
  • On-site parking

Ability to commute/relocate:

  • North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Customer service: 1 year (required)
  • Administrative experience: 1 year (required)

Work Location: One location

Application deadline: 2022-10-21
Expected start date: 2022-11-21

Ontario Camps Association

North York