Job description

Our client is recruiting for a Payroll and Benefits Coordinator in the Woodbridge area. As Payroll & Benefits Coordinator, you will provide timely and accurate payroll and benefits functions. You will work with staff and managers in effectively collecting data, communicating information, as well as educating our employees on the payroll and benefits policies and procedures, all while ensuring compliance with the applicable laws and regulations.

Shift: Day Shift – 9:00-5:00pm or 8:30-4:30pm

Monday – Friday (15 Month Contract)

Wage: $26/hour

Job Description:

The following duties are normal for this position. The incumbent may perform some or all of these duties however; it is not an exclusive or all-inclusive list. Other duties may be assigned.

  • Responsible for the data entry and submission of hours for the hourly production staff in Canada to our Central Payroll group.
  • Receive weekly entry of hours from Operations and process through SAP payroll system
  • Submit on a weekly basis the hours to Central Payroll located in the USA
  • Enter payroll and employment information in a timely and accurate manner; ensures the integrity of payroll data
  • Inputs changes and manages vacation accruals; confirms required documentation/approvals have been received
  • Balances and reconciles payroll records; analyzes reports to identify errors and resolves and adjusts discrepancies
  • Researches and resolves routine payroll questions and issues from managers and staff
  • Maintains a consistent information flow between payroll and HR; and other operational departments as needed
  • Generates regular and ad-hoc payroll reports
  • Assist in payroll and benefits projects including policy, process, and technological changes to increase accuracy, efficiency, and create standardization
  • Consistently interpret and apply regulations, employment laws, and other requirements that are guiding the processing of payroll to ensure compliance with federal and provincial regulations
  • Collaborate with other teams, team members, and supervisors to resolve escalated payroll and benefits issues
  • Enrolls qualified employees in the benefits program and the Group RRSP
  • Administer the benefits and Group RRSP program, and host benefit orientations with employees
  • Responsible for maintaining data integrity of the group benefits portal
  • Provide assistance to employees regarding questions or issues with pay, benefits, company policies, retirement savings, etc.
  • Ensures and supports to make sure Food safety, Quality, HACCP and GMP is always followed.

Knowledge, Skills & Abilities

· Post-secondary education in Accounting, Finance, Business Administration, or equivalent

· Working towards PCP designation considered an asset

· Understanding of payroll and HR principles and standards in Ontario and Quebec

· Bilingual in English and French considered an asset

· Solid knowledge of payroll processes and CRA requirements

· Advanced skill level in Microsoft Office applications with strong Excel skills

· Organized and able to meet deadlines

· Ability to handle highly confidential and sensitive information and to perform with a high level of professionalism and integrity

· Experience in SAP


· Primarily works in an office environment with occasional time spent in a production and/or warehouse setting

· Some travel between locations will be required (10%)

· Must have a clear Criminal Background Check


· College Diploma or Bachelor’s degree

· 1- 2 years of relevant work experience required


· Free parking available

· 4% banked vacation pay

· Weekly pay by direct deposit

· Team environment with ongoing training and development

All employees should be aware of their responsibilities and their accountability is clearly defined for key staff involved with product safety, legality, and quality systems.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Menasha Packaging is an Equal Opportunity Employer. In compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

If interested and qualified, please upload a copy of your resume or give us a call at 905-454-3333.

Job Types: Full-time, Fixed term contract
Contract length: 15 months

Salary: From $26.00 per hour


  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Morning shift

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (required)


  • benefits administration: 1 year (preferred)

Work Location: One location

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Job Payroll and Benefits Coordinator in Vaughan

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