Real Estate Administrative Assistant/Receptionist

Job description
Real Estate Administrative Assistant/Receptionist.

Job Summary:
We are looking to hire an experienced Deal Administrative Assistant/Receptionist to join our team! Responsibilities include broker loading listings and drafting Agreements using the WEBForms & BrokerBay. You’ll also support the team by managing our social media accounts. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, submit your resume and application today.

  • Minimum 1-year of real estate brokerage experience in Ontario
  • Ability to broker-load listings, and draft Agreements using Webforms and BrokerBay
  • Excellent written and verbal communication skills
  • Has knowledge of Microsoft Office and customer relationship management software

  • Deliver concierge-level customer service to all walk-in guests and agents.
  • Manage incoming phone calls, emails, walk-ins, and organize mail.
  • Respond to customer needs with urgency and attentiveness.
  • Support Office Manager in various administrative tasks.
  • Manage and organize all property files.
  • Assemble all documentation and information required to process a listing.
  • Produce marketing materials including brochures, flyers, online marketing, social media posts, etc.
  • Keep track of all transaction documents in the client database and complete the necessary paperwork.
  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible.
  • Monitor deadlines and provide notices to appropriate parties when necessary.
  • Ensure each transaction complies with legalities.
  • Schedule necessary appointments with all parties, including open houses and Buyer Inspections.

Job Details:
  • Compensation: Competitive; Commensurate with Experience
  • Job Type: Full-time
  • Location: Toronto

Hours: Monday-Friday: 11:00am-7:00pm

To all applicants interested in this opportunity, simply forward your resume to "[email protected]" for consideration. Thank you for applying.

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HomeLife Realty Services