Real Estate Agent Support Coordinator

Job description

The primary duties of the Real Estate Agent Support Coordinator include support for the team agents, clients, management and peers. Working with a team of peers, the Agent Support Coordinator is responsible for ensuring the efficient functioning of the front desk. Incumbents in this job may perform all or portions of the following duties and responsibilities.

  • Reception duties – answer telephones, confirm appointments, greet clients/walk-ins, input messages using Quick Office Commander (internal paging system)
  • Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Quick Office Commander (QOC)
  • Offers – preparation of offers, amendments, waivers and other related forms/ documents
  • Supplies – maintenance of photocopier and related supplies, maintenance of office supplies
  • Agent activities – booking of open houses, preparation of feature sheets, photocopying and filing of all listings & legal documents
  • Help with duties such as CRM data entry, drafting letters and other documents
  • Preparing weekly and month end reports
  • Other duties as assigned


  • Minimum high school education, with a preference to college level courses/ diploma
  • Minimum 1 year working experience in office administration and/or real estate administration
  • Experience using WEBForms an asset
  • Strong command of the English language (both written and verbal)
  • Ability to multi-task
  • Excellent organization & time management skills
  • Superior customer service skills, including excellent telephone manner
  • Working knowledge of MS Office (Word, Excel and PowerPoint), email and internet
  • Experience using Broker Bay, Toronto MLS and WebForms

Job Type: Part-time
Part-time hours: 20-24 per week

Salary: $16.00-$20.00 per hour


  • 8 hour shift
  • Day shift

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)


  • Secondary School (required)


  • Real Estate Administration: 1 year (preferred)


  • English (required)

Oxley Real Estate