Strategic Marketing Manager

Job description

Impagination is currently looking for a Strategic Marketing Assistant.

This is a part-time remote position working 25 to 30 hours per week.

Position Summary

This position will be strategic, organized, detail-oriented, customer-focused, technically savvy and flexible.

This crucial role requires self-management with results-focus. The position involves research, problem-solving, clear and precise communication, detail orientated, design sensibilities, project management and administration. This position assist with shaping words, campaigns, print, digital and social media for our clients and our company.



  • Respond to email
  • Manage calendar, schedule and confirm all meetings
  • Responsible for strategically contacting prospects, referral sources and clients for potential business
  • Organize, download, print, process and electronically and physically arrange project files from information on-site and in offsite cloud storage
  • Provide project management process for client or Impagination projects, e.g.: deliver artwork to printer, proofread and correct copy, order samples, research pricing and delivery time frames
  • Prepare materials for meetings, follow-up and e-file all materials following meetings


  • Check mail, distribute and file
  • Update and maintain ongoing projects focusing on crucial client projects as well as Strategic Impagination initiatives
  • Responsible for implementing, following up and reporting on these projects
  • Track all billable project time for docketing purposes
  • Update database and email lists with new prospects
  • Preparation, layout, deployment and engagement of social media posts: Twitter, Linkedin, Instagram, as well as e-newsletters and website Blog


  • Month-end financials:
  • Visa, Petty Cash, bank reconciliation, payment of invoices, project summaries of time & expenses
  • Input invoices into QuickBooks
  • Manage e-newsletters content and results for clients and Impagination and ensure marketing materials are up to date and ready to use

Additional Responsibilities:

  • Project management of BizBackdrop, the Coaching Program and Kolbe, including client service, hosting and note taking at virtual workshops
  • Manage the office including ordering all office supplies and schedule office maintenance
  • Co-ordinate with Bookkeeper and Accountant all month-end financials
  • Prepare and maintain Excel spreadsheets and customize PowerPoint presentations
  • Arrange all details and follow-up for speaking presentations
  • Event planning and support

Job Knowledge or Work Experience:

  • 3 plus years in a Marketing or related role
  • Experience working with social media, creative process and design delivery is an asset
  • Project management experience is an asset


  • Ability to work well with a team and independently
  • Ability to multi-task and work in a fast-paced environment
  • Strong communication skills, both written and verbal, including presentation skills
  • Strong organizational skills
  • Strong time management skills and ability to meet deadlines
  • Strong project management skills and ability to manage multiple projects at once
  • Results-oriented with the ability to identify forward-thinking techniques to achieve goals
  • Ability to learn new technologies or strategies quickly
  • Detail oriented and strong analytical skills
  • Ability to research and find solutions
  • Engaging, creative, dynamic and takes initiative
  • Excellent problem-solving skills and ability to exercise judgment
  • MAC based environment but having proficiency with MS Office, Word, Excel and Outlook, PowerPoint, Filemaker (database), Adobe Creative Suite, Quickbooks online, Active Campaign (CRM and email tool)
  • Other systems include: Zoom, Hubspot, Asana, Toggl, Hootsuite and Onedrive


  • Bachelor’s degree in marketing, journalism, communications, or a related discipline
  • Graduate certificates in subjects such as social media, creative design, or graphic design, would be an asset

Key objectives:

  • Project research and management
  • New client on-boarding and client service
  • Client project tracking for estimating and billing
  • Social Media content management: tracking, images and messaging
  • Financials: client invoicing and collection, monthly bill payment, etc.
  • Schedule meetings and manage calendar
  • Book restaurants, share reservation details and confirm or reschedule meeting changes
  • Business Development:
  • organizing client events (online and in person),
  • maintaining the CRM records and scheduling next steps
  • Client/Projects (Billable activities): manage content for newsletters and social media posting, website updates, consultation sessions.

Compensation will be based on experience.

If you are interested in applying for this position, please send your resume to: Sophia Levy-Presner

Job Types: Part-time, Permanent
Part-time hours: 25-30 per week

Salary: From $20.00 per hour


  • Monday to Friday

Application question(s):

  • How many years of social media content management experience do you have?


  • Bachelor's Degree (required)


  • Administrative: 2 years (required)
  • Marketing: 3 years (required)

Work Location: Hybrid remote in Toronto, ON

Impagination Inc.